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Click on the cell and press “Control” and “C” (Ctrl + C).

Once it is open, you need to select a cell with the content you want to find and replace and copy it. You will need to begin by opening the spreadsheet you want to work on. In this case, we will be using the simple “replace” function that is built into all Microsoft Office products. This method is great for smaller spreadsheets if you want to identify entire rows that are duplicated. If you actually had headers rather than duplicates in the first row, only one copy of the existing duplicates would have been left. If you want the first row to be deleted, you will have to delete it manually in this case. This method automatically assumes that there are headers in your table. In this case, two were left because the first duplicates were found in row 1. Once you click on “OK,” your document should have all duplicates except one removed. Now you will need to select the “Unique records only” check box. If you are using excel 2003, click on the “Data” drop down menu then “Filters” then “Advanced Filters…” In order to sort your spreadsheet, you will need to first select all using “Control” and “A” as shown earlier.Īfter selecting your table, simply click on the “Data” tab and in the “Sort & Filter” section, click on the “Advanced” button as shown below. Let us start again by opening up the Excel spreadsheet.

The second tool you can use in Excel to Identify and delete duplicates is the “Advanced Filter.” This method also applies to Excel 2003. In this case, all the rows with duplicate information except for one have been deleted and the details of the deletion are displayed in the popup dialog box. Now that the entire table is selected, you just press the “OK” button to delete all duplicates. Once you have done that, you will notice that the whole table has been highlighted again and the “Columns” section changed from “duplicates” to “Column A, B, and C.” In this case, we do not have any headers since the table starts at “Row 1.” We will deselect the “My data has headers” box. The reason for this is that the “My data has headers” box is ticked. You will notice that the first row has automatically been deselected. Once you have clicked on it, a small dialog box will appear.